Productivity, Powered by AI

Introduce AI as a digital teammate, not a threat. It's not here to replace you- it's here to make you unstoppable. I've gathered 6 tips on how solopreneurs can take advantage of AI as a productivity tool.

1. Your Personal Assistant: Your Digital Team of On

   Don't have time to read pages of requirements? Let your AI Virtual Assistant help.

   How to:

   - Upload the grant PDF to ChatPDF or paste sections into ChatGPT

   - Prompt: "Summarize the eligibility requirements and application deadlines for this grant"

   
   

2. AI can help you brainstorm ideas: Eliminate the "Blank Page Syndrome"

   You're staring at a blank screen at 11pm...Again? Or do you have a great idea but stuck on where to begin? Enlist AI tools (such as ChatGPT, Gemini, Claude) to help you push through the writer's block.

   How to:

   - Prompt: "Give me 15 different angles to promote my [service/product] that don't sound salesy."

   - Review the responses and work with your AI co-pilot to fine-tune your brand, tone and personality.

   
   

3. Content creation: More Showing Up, Less Burning Out

   Use AI content creation tools to write blog/social media posts and newsletters

   You're better at talking than writing? Voice memo to Blog post

   How to:

   - Record a voice memo using your phone

   - Transcribe it in Descript or Otter.ai

   - Paste into ChatGPT with a prompt: "Turn this transcription into a 500-word blog post in a warm and engaging tone".

   
   

   Running out of content fast? Start with one paragraph of content

   - Prompt ChatGPT: "Turn this paragraph into: one Instagram caption, one email subject line, one reel script and three hashtags".

   
   

   Have a content idea but not sure where to begin? Get help from AI

   - Prompt: "Create a 4-week Instagram content calendar for '[insert your idea]."

   Bonus: Copy the plan into Notion or Google Sheets for tracking.

   
   

4. Automating Administrative tasks with AI: Reclaiming your Time

   AI productivity tools can capture meeting minutes and agendas, emails, and standard operating procedures, saving you hours each week.

   Juggling sticky notes and voice memos? Create a smart task list

   How to:

   - Use Notion AI to organize tasks into categories (Marketing, Admin, Sales etc.)

   - Ask ChatGPT to create a project plan for launching your next venture.

   
   

5. Summarize research documentation: TL/DR for the Busy Queen

   Need to stay current on trends, but industry reports are dense? Learn fast, without the info overload.

   How to:

   - Upload research reports or article PDFs to ChatPDF or Notebook LM.

   - Prompt: "Summarize this report for [persona and target clients] in [region], and highlight areas where it can help [your business]".

   These tools will take that research and distil it down to summaries you can use.

   Bonus: It will create a podcast-like summary of the information you've requested so you can listen and learn on the go.

   
   

6. Financial Management & Analysis: Your Numbers Don't Lie

   Drowning in spreadsheets? Start making data-driven decisions.

   How to:

   - Upload your sales data or financial statements into ChatGPT or Claude

   - Prompt: "Analyze this data and identify my top 3 revenue streams and biggest expense categories. What trends do you see?"

Remember, you are still in charge. AI may do the heavy lifting, but you bring the context, clarity, and the final touch. This is about working with a tool so you spend less time spinning your wheels and more time in your flow of genius.